Senior AI Automation Engineer Build My Personal WhatsApp Executive AI Assistant
Job Details
Description
Summary Overview I’m the founder of a boutique PR and creative agency based in Dubai. I’m looking for an experienced AI Automation Engineer to become a long-term technical partner and build my private AI Executive Assistant. This is not a customer support chatbot. The goal is to create an AI assistant that I can communicate with via WhatsApp (text and voice notes) to help manage my work, automate repetitive tasks, retrieve information across my business tools, and eventually become my AI Chief of Staff. The assistant should be modular, secure, scalable, and always ask for approval before taking important actions. ⸻ Please begin your proposal with the words “AI Chief of Staff” so I know you’ve read the full job description. Preferred Tech Stack * OpenAI API * Make.com (preferred) or n8n * WhatsApp Business Cloud API * Google Workspace APIs (Gmail, Calendar, Drive, Docs, Sheets) * REST APIs * Webhooks * Python or JavaScript * OAuth * RAG / Vector Database (bonus) * MCP (bonus) I’m open to recommendations if you believe another architecture would be better. ⸻ Phase 1 – Executive Assistant MVP The assistant should be able to: WhatsApp * Receive text messages * Receive voice notes * Convert speech to text * Reply conversationally Gmail * Search emails * Read emails * Summarize threads * Draft replies * Search attachments * Rewrite emails * Ask for approval before sending Google Calendar * Read calendar * Check availability * Create meetings * Edit meetings * Suggest meeting times * Ask for approval before making changes Google Drive * Search documents * Read documents * Summarize documents * Answer questions about files Voice Notes Convert voice notes into: * Meeting minutes * Client briefs * Action lists * Emails * Proposals * Social media briefs * PR campaign outlines Productivity * Daily briefings * End-of-day summaries * Reminders * Task prioritization * Follow-up reminders ⸻ Phase 2 – Business Operations Expand the assistant to support: * Proposal drafting * Investor deck research * PR campaign planning * Journalist research * Media monitoring * CRM updates * Google Sheets * Expense tracking * Travel planning * Company research * Restaurant research * Event planning ⸻ Phase 3 – AI Chief of Staff The long-term vision is an AI assistant that proactively helps run my business by: * Prioritizing my workload * Preparing meeting agendas * Tracking deadlines * Following up on outstanding tasks * Generating weekly business summaries * Coordinating information across Gmail, Calendar, Drive, and other connected tools ⸻ What I’m Looking For You should have experience with: * AI Agents * OpenAI API * Make.com or n8n * WhatsApp Business Cloud API * Google Workspace APIs * REST APIs * Webhooks * Workflow automation * OAuth authentication Bonus: * RAG * Vector databases * MCP * Airtable * Notion ⸻ When You Apply Please include: 1. Examples of similar AI assistants you’ve built. 2. Which platform you recommend (Make.com or n8n) and why. 3. Your proposed architecture. 4. Estimated timeline for Phase 1. 5. Estimated budget for Phase 1. 6. How you would implement approval workflows for emails and calendar events. 7. Any suggestions that would improve this project. ⸻ Project Details * Hourly contract to start * Long-term collaboration preferred * English communication * Clear documentation required My goal is to build a world-class AI Executive Assistant that becomes my primary productivity tool.
Skills
OpenAI API API Integration REST API Make.com Google Workspace PythonNotification History
| Channel | Type | Status | Sent | Error |
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| telegram | pre_ai_job_alert | sent | Fri, Jul 10, 2026 10:13 PM | - |
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